President

• Provides leadership to the board by:
  • encouraging board members to participate in meetings and activities
  • focusing the board’s activities on the organization’s mission
• Ensures the board members are oriented, trained and recognized for their contributions.
• Evaluates the effectiveness of the board’s decision-making process.
• Acts as a liaison between the community league and other community leagues or civic organizations.
• Promotes the organization’s purpose in the community and to the media and acts as spokesperson for the league.
• Is the primary liaison between the league and EFCL.
• Participates in the selection and release of any paid employees in consultation with other executive officers.
• Plays a leading role in supporting fundraising activities.
• Is responsible for committees by:
  • serving as an ex-officio member of all committees and attending their meetings when needed;
  • ensuring that committee chairpersons are appointed
• Arranges for the orientation of committee chairpersons.
• Is responsible for the board’s agenda.
• Chairs meetings of the community league according to Robert’s Rules of Order or as designated in the bylaws and ensure meetings adhere to the agenda.
  • Per Robert’s Rules, votes on Board motions/major decisions only in the event of a tie;
• Acts as one of the signing officers for cheques and other documents such as contracts and grant applications.
• Prepares a President’s Report for the annual general meeting.

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Vice-President

• Acts in the absence of the president/chairperson.
• Assists president whenever possible.
• Is familiar with all committee members and their duties.
• Works with President and Past President in the identification, participation and nomination of new Board members
• Other special duties by interest or assignment

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Secretary

• Keeps copies of the bylaws, minutes and other documents.
• Keeps lists of Directors, committees and general membership.
• Informs EFCL of Board member updates after elections.
• Records all minutes during board and general meetings.
• Files correspondence.
• Ensures there is a quorum.
• Records all motions and decisions of meetings.
• Distributes copies of minutes to directors and posts minutes online (if applicable) promptly after meetings
• Notifies members of general meetings.
• Files the annual return, amendments to the bylaws and other incorporating documents with the Corporate Registry.
• In the absence of the chairperson and vice- chairperson, chairs board meetings until the election of an alternate chairperson.
• Archives league records.

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Treasurer

• Gives regular reports to the board on the financial state of the community league.
• Acts as signing officer, with President/Chair, for cheques and other documents.
• Issues cheques for all invoices.
• Make deposits.
• Enters all transactions in the journal and balances monthly.
• Arranges for annual audit of books.
• Prepares financial statements.
• Completes security clearance check.
• Prepares written reports on gaming events twice annually and submits the reports to Attorney General’s Department. These reports are sent directly to the Treasurer, from Alberta Gaming to be completed by the Treasurer for return to the AGLC

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Kensington Community Leagues Responsibilities

Area 1

• Acts as a liaison between the community league and the Area 1 District that includes us, Wellington, Athlone, Calder, Rosslyn, and Lauderdale
• Attends the board meetings of the Area 1 District
• Typically held by 2 Board Members

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Buildings & Grounds

Maintenance

• Responsible for all community facilities and structures
• Supervises building maintenance and repair.
• Reviews condition of facilities and structures
• Maintains up-to-date building maintenance records.
• Advises league on maintenance and upgrades.
• Obtains estimates for maintenance, repair and upgrade work.
• Recommends upgrades to all facilities as required.

Rentals

• Coordinates Rentals in the Hall Or Supervises Rental Coordinator
• This is typically a contracted position

Rink

• Manages Ice Rinks during the Wintertime OR Supervises Rink Attendant
• This is typically a contracted position

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Communications

• Manages all aspects of other communication tools such as bulletins or news releases (if applicable).
• Manages appropriate advertising for the league.
• Works with program director and others as required to promote events and initiatives.

Newsletter

• Manages all aspects of the production and distribution of the Kensington CL newsletter.
• Manages all aspects of the production and distribution of the Kensington CL e-newsletter.

Social Media

• Manages the Leagues Social Media Pages

Website

• Manages the website

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Fundraising

• the primary responsibility of this position is to identify possible fundraising opportunities for league to undertake
• Works with Social Director in the development of ‘special’ fundraising events (Silent auctions, etc.) and helps secure appropriate donations
• Liaises with Structures and Facilities Director in fund development for specific project (i.e. Playground) and for rentals.
• Maintains financial records.

Bingo

• Applies for grants and permits to run bingos and casinos
• Coordinate with Kensington Bingo Hall for Dates and Availability
• Coordinate with community volunteers to run the Bingo events

Casino

• Applies for grants and permits to run casinos
• Coordinate Casino Fundraising Events

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IT

• Maintain the Digital Assets of the Organization
• Maintain the Computer Assets of the Organization
• Liaison with IT Vendors
• Provide Feedback and suggest improvements on IT infrastructure
• Monitor risk and liability of digitally stored data

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Membership

• Manages annual recruitment drive.
• Prepares the membership list and updates records.
• Orders membership supplies from the EFCL.
• Check online membership sales at efcl.org and distributes cards and skate tags
• Attend sports / program registrations to sell memberships as required
• Recruits and supervises volunteer canvassers.
• Reviews and prepares policy and procedures with respect to membership.
• Recommends fee structure and strategies to increase membership.

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Neighborhood Watch

• Liaises with Edmonton Police Service to ensure a safe community. This includes:
• Reporting of major concerns;
• Implementation of action plans
• Maintains Kensington Neighbourhood Watch Facebook Group
• Works with Communication Director to ensure any important issues are communicated to all residents

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Social

• Develops and chairs committee for implementation
• Develops and maintains budget
• Works with Treasurer and Fundraising Director to ensure funds accepted (should they be) are properly tracked and assigned.

Events

• Coordinates large social events for the Kensington CL

Sports

• Reviews and prepares policy and procedures related to sports programs.
• Recruits coaches.
• Delegates coaching responsibilities.
• Organizes registration times.
• Recommends and collects sports programs fees.
• Coordinates maintenance of Kensington CL-owned equipment (soccer balls, jerseys, nets, etc.)
• Attends zone and other city-wide related meetings. 

Programs

• Works with the City Neighbourhood Resource Coordinators (NRCs).
• Determines which programs will be offered to the community, then arranges for instructors and accommodation.
• Applies for grants for specific programs.
• Arranges registrations.
• Prepares budget and financial reports for the treasurer.
• Arranges payments to instructors, keeps appropriate records.
• Arranges access to the facilities used.

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Volunteers

• Ensures a robust listing of volunteers is maintained for Kensington CL events;
• Works with Sports Director to ensure volunteer deposit process is active, tracked and maintained;
• Recruits and assign volunteers to Kensington CL social events, delivery of newsletters, fundraising ‘drives’ (Bottle drive, etc.) and Bingos and Casinos

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